Google Workspace: Gmail - Integration

Integration with Calendar

You can view your daily Google Calendar schedule in your Gmail window just by clicking the Calendar icon in the right toolbar. From here you can see your day planner or just your appointments in schedule format. The image on the right shows Schedule view.

In Day View you will see all the hours of the day showing your free time and your appointments in their timeslot. You can simply click on an empty time slot to create a new appointment then in that window you can set the title, times, description and invite guests.

If you click on a calendar appointment you will have the option to edit or delete the appointment and email all guests.

Daily Agenda Email

With Gmail and Calendar you can start each day with a Daily Agenda email in your inbox. Follow the steps below to enable this:

In Calendar, click Settings > Settings
On the left under Settings for my calendars, click your name and go to General notifications.
In the Daily Agenda field, click the Down arrow next to None and select Email.

The setting is automatically saved.

Integration with Keep

Just as you can do with Calendar, you can see your Google Keep notes in the right toolbar.

At the top of the Keep toolbar you can create a new note or new list and simply click on a note to edit it.

You can also Archive, Delete or Pin your Keep notes.

Integration with Tasks

Google Tasks is a small app built within the G Suite apps, it’s designed as a To Do list that links up with Gmail and Calendar for example.

To create a To Do list, you can start using Tasks and view it straight in your Gmail window. Click the Tasks window and start making a list that you can tick items off. You can also add sub tasks to split bigger jobs down into smaller chunks.

Google Tasks can only be used on a computer in the G Suite apps, including Calendar, Docs or Sheets etc, or on a mobile device using the Android or iOS apps. The apps can alert you to tasks that have reminders or due dates set on.

You can create a task from an email in Gmail. With an email open simply click More then Add to Tasks. You’ll then have the Tasks window automatically open and the email added as a task, you can see that it is signified by the email icon under the task itself. Click the email icon to open the email at any time.

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