Google Workspace: Gmail - Personalisation

Signatures

Your signature will need to be set following the Barton branding, with your name, job title and contact information. Ensure you are always using the most up to date version of the college signature, maintaining a professional look. If you are unsure, speak to the Marketing department.

1. In the top right, click Settings > Settings.

2. In the General tab, scroll to Signature and create your signature.

3. At the bottom, click Save Changes.

To create multiple signatures you will need to use Canned Responses which you can learn about on the Extra Features tab of this guide.

You can find the current signature by emailing signature@barton.ac.uk.

Out of Office (Auto reply / Vacation rule)

You’re email signature will display in the bottom of your Out of Office.

Your vacation reply starts at 12:00 AM on the start date and ends at 11:59 PM on the end date, unless you end it earlier. In most cases, your vacation response is only sent to people the first time they message you.

Here are the times when someone may see your vacation response more than once:

• If the same person contacts you again after four days and your vacation reply is still on, they’ll see your vacation response again.

• Your vacation response starts over each time you edit it. If someone gets your initial vacation response, then emails you again after you’ve edited your response, they’ll see your new response.

• If you use Gmail through your work, school, or other organization, you can choose whether your response is sent to everyone or only people in your organization.

Note: Messages sent to your spam folder and messages addressed to a mailing list you subscribe to won’t get your vacation response.